STEEPLE MORDEN PARISH COUNCIL

Minutes of the Parish Council Meeting held in the Village Hall on

Monday 12th March 2018 at 7.30pm

Present:                     Councillors: J Brocklehurst (Chairman),  A Drew, S Wheatley, J Clayton, C Whittington, K Austin, G Belson, C Upchurch, S Norton

County Cllr Kindersley, District Cllr Murfitt

In attendance:               Mrs S Walmesley (Clerk) and 1 member of the public.

PARISH COUNCIL MEETING 7.30 PM

 

1.

APOLOGIES FOR ABSENCE AND DECLARATIONS UNDER THE CODE OF CONDUCT AND REQUESTS FOR DISPENSATIONS

All Councillors were in attendance.

There were no interests declared.

 

 

2.

COMMENTS AND OBSERVATIONS FROM PARISHIONERS AND MEMBERS OF THE PUBLIC

There were no issues raised.

 

 

 

 

 

 

3.

COUNTY AND DISTRICT COUNCILLOR REPORTS

3.1 District Council

Cllr  Murfitt advised that the latest edition of the South Cambs News was now out. She had received a number of comments as to why it was enclosed in a plastic cover when there were currently concerns over the excessive use of plastic. Cllr Kindersley advised that in the past there were complaints that political leaflets could be put into the magazine. After the election the distribution should return to normal without the plastic.

Cllr Murfitt advised that she had been approached by a resident with a shared equity affordable home who wanted to buy 100% of the property. South Cambridgeshire District Council had confirmed that the maximum was 90% as these homes were in a designated protected area.

There was no further information on the planning application for Station Road orchard site.

Heidi Duffett, the South Cambs refuse Supervisor, was now back from sick leave and had confirmed that the rubbish collected in the recent litter pick would be collected. The Chairman added that this included numerous car batteries and broken bottles.

Mr Austin asked why South Cambridgeshire District Council required additional recycling materials be put out in a clear plastic bag reiterating the earlier comment relating to plastic. Cllr Kindersley advised that the reason for this was so that the operatives could see the contents to avoid injuring themselves.

3.2 County Council

Cllr Kindersley had circulated a report and referred to the amount of potholes.  North Brook End was very bad often causing people to drive on the opposite side of the road to prevent hitting them.

A useful meeting had been held regarding a proposed path from Steeple Morden to Guilden Morden. The quickest and easiest route was to see if the County, District and Parish Councils could organise for a one metre strip of the grass verge, on the north side of the road to the corner, to be kept cut short all the time which would make it an obvious route. County Highway permission would be needed. It was suggested that investigations also take place into the informal path into the wood becoming a permissive path.

Cllr Kindersley stated that although the A505 appeared to have gone quiet the Facebook page was a good measure of all the accidents and near misses happening. He had a meeting arranged with Hertfordshire County Councillor Jarvis who would hopefully be able to provide an update.

Dr Belson stated that the potholes were worse following the recent bad weather. Cllr Kindersley stated that he and the Highway Officer were very aware but due to financial pressures could only carry out urgent work. Money had run out for this financial year.

The Chairman thanked Cllr Murfitt and Cllr Kindersley for their update.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

 

TO APPROVE THE MINUTES OF

4.1 The Parish Council  Meeting held on 12th February 2018

On a proposition by Mr Whittington seconded by Mrs Drew the minutes as circulated were taken as read and then approved as a true record  and signed by the Chairman.

 

 

5.

MATTERS ARISING AND CARRIED FORWARD

5.1 A505 Junction

As reported by Cllr Kindersley he was to meet with Hertfordshire County Council Councillor Jarvis to discuss progress.

5.2Update on request for Litter/Dog waste bins

Dr Belson to forward photographs of the requested locations to Heidi Duffett now that she was back from sick leave.

5.3 Proposed path between Steeple Morden and Guilden Morden

As reported a site meeting had taken place to discuss options. Mr Whittington stated that this was helpful as it was clear that people walked the route which was extremely dangerous. It appeared that people were using the verge as a path.  Dr Belson stated that it was more of an issue coming from Guilden Morden as this was against the traffic. Mrs Drew suggested that if the path was given a substantial cut for the first time then maybe a neighbouring resident could keep the path low whilst cutting their own verge. It was noted that the first step was to ask permission from County Highways to use the verge. A quote could then be obtained from the grasscutting contractors to cut the verge every four weeks. It was suggested that a trial period of six months be put in place to monitor usage.

 

 

 

 

 

 

 

-GB

6.

FINANCES

6.1 To receive the financial statement and to approve the payment of bills

The invoices were checked by Mrs Drew. On a proposition by Mr Clayton, seconded by Mrs Drew,  the following payments as listed in the monthly financial report were approved:

E-ON

Reading Room electricity February 018 DD                                                                                     £  34.00

IN & OUT

Disabled toilet clean February   2018                                                                                  £  13.00

HALES PRINTER

Newsletters February 2018                                                                                                   £  48.00

MD LANDSCAPES

Grasscutting October/November 2017                       £350.00

Verges                                                                              £260.00

VAT                                                                                  £122.00                                           £732.00

SUMMERS ELECTRICAL AND PARTNERS LTD

Replacement recreation ground floodlights (inc. £84.00VAT)                                                      £504.00

STEEPLE MORDEN VILLAGE HALL

Hall hire for meeting 12/3/18                                                                                                £  10.00

MRS S WALMESLEY

Clerks salary 1/1/18 -31/3/18                                                                                              £ 888.48

HMRC

PAYE 1/1/18-31/3/18                                                                                                            £ 222.00 

TOTAL                                                                                                                                    £2451.48

6.2 Update on Anglian Water Sewage Charge

The Clerk reported that the case was still under investigation with ‘WAVE’ following up with their wholesaler. The account had been frozen until the issue was resolved.

 

 

7.

RECREATION GROUND/CONSERVATION AREA

7.1 Recreation Ground Maintenance –working group update

Mrs Drew reported there had been a lot of rubbish left on the recreation ground over the half term break. There had also been the return of some antisocial activities but these had been a one off maybe due to the replacement car park lights being a deterrent.

7.2 Play Area

The soil on the mound either side of the slide was eroding and the working group did not know the best way for this to be stopped.  Mrs Drew suggested that as the next RoSPA inspection was due to take place in April 2018 the report may give an idea of how the erosion could be addressed. She added that the slide had been identified as low risk on the last report.

7.3 Football Pitch Grasscutting

The Clerk confirmed that she had been in contact with both the contractor and Football Club passing on the comments made by Councillors at the March meeting. She had heard nothing further.

7.4 Leylandii Tress by Village Hall

Mr Clayton reported that the ownership of the trees was not clear as the boundary of the adjacent land and recreation ground went through the middle. Mrs Norton stated that the trees were on the other side of the fence. A discussion took place on the trees and whether they should be reduced or removed. It was agreed that three quotations would be sought for reduction to the height of the Bowls Club. Mrs Drew and Mr Clayton would obtain the quotations.

Dr Belson pointed out that there was one tree by the play area where the ivy had not died despite being cut back a while ago. The ivy on the neighbouring trees was dead. This would be investigated.

7.5 Litter/Dog Bin Emptying

The Clerk had reported this and been referred to the Refuse Supervisor Heidi Duffett who Councillors were now aware had just returned from sick leave. The Clerk would follow this up with her.

Mrs Drew advised that the bins had been emptied but felt that this might have been done as a matter of routine by a driver. The bins were still not numbered.

7.6 Defibrillator Responsibility

Following a query by the East Of England Ambulance Service over maintenance of the defibrillator the Clerk had contacted the First Responder Team to see if they would take over the responsibility for the equipment on the recreation ground. She had not had any feedback to date. Mrs Wheatley offered to follow up to see if the First Responder Team had received the communication.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-AD & JC

 

 

 

 

 

 

 

-Clerk

 

 

 

 

 

 

 

 

-SW

8.

MAINTENANCE

8.1 Footpaths/Footways

8.1.1 Footpath 10 –Minor Highway Improvement Scheme 2017/18 Application

There was no further update. The Clerk would chase up the officer.

8.1.2 Footpath 28

Mrs Norton reported that there was going to be another site meeting.

8.1.3 Craft Way Footway

Mrs Upchurch advised that due to the lack of action from the resident in cutting back the hedge she had reported this on the County Council website. At the same time she had also reported the overgrown hedge from number 12 Cheyney Street which ran beside the footpath.

8.2 Litter Picking

Dr Belson reported that the first litter picking session of the year had been held the previous weekend where there were 13 volunteers, two of these new. The team revisited Odsey and even though they were last there in November 2017 collected  18 bags of rubbish along with other items. The new schedule was being advertised in the newsletter and also on the Steeple Morden  Facebook page. This year most of the litter picks would be during the Spring and Autumn with none over the Summer months. The next ‘pick’ was to take place on the 24th March where The Green, Litlington Road and Cheyney Street would be targeted.

 

 

 

 

-Clerk

 

 

 

 

 

 

 

 

 

 

 

9.

INCREASE IN DOG FOULING

Mr Whittington reported that a lot of people were expressing concern over the increase especially from the school along Station Road to Ashwell Road. Children walked this way to school. He added that there were clearly some irresponsible dog owners in the village.

Mr Clayton reported on an initiative in Willingham where people were encouraged to report areas of dog fouling on a virtual map. This initiative had halved their problem.

After further discussion it was agreed that the Clerk would obtain some A4  signs to be erected in the area as a reminder.

 

 

 

 

 

 

 

 

 

-Clerk

10.

REFURBISHMENT AND  USE OF THE GREEN TELEPHONE KIOSK

The Chairman was aware of a gang of volunteers offering to help. He advised Mrs Norton of the contact. It was suggested that the hedge from the adjacent property would have to be cut back to access the whole of the kiosk.

 

 

11.

PLANNING APPLICATIONS

11.1 Planning Ref S/0124/18/FL

Northbrook End Farmhouse, Northbrook End –Demolition of existing barn and construction of a new 4 bedroom detached house

(Mr David Barrett)

Details of the planning application had been circulated to Councillors but as the deadline for responses had now passed there were no comments to make.

11.2 Planning Ref S/0715/18/TC

12 Cheyney Street –Tree works –crown reduction of up to 50% on Beech tree

Councillors had no concerns over the crown reduction but the Clerk was asked to respond to the application stating that the applicant should be reminded that they were also responsible for the overgrown hedge beside their property, along  the footpath, as well.

11.3 Section 106 Project List

The list had been forwarded to the Section 106 Officer. The Chairman advised that the list was now shown on the South Cambridgeshire District Council website as a planning document. He was aware that at least one parishioner was concerned that the Parish Council had changed their mind over their recommendation of refusal for planning ref S/3428/17/OL  Station Road.

The Clerk advised that she had been contacted by a resident and explained why the list was compiled and reiterated the Parish Council’s representation.

11.3.1 Housing Needs Survey

The Section 106 Officer had confirmed that a Housing Needs Survey could not be part of a Section 106 request. These surveys were normally funded by a registered provider looking to develop a rural exception site. They could be commissioned by the Parish Council where the exercise would include an assessment of possible sites.

The Clerk advised that in the past Cambridgeshire ACRE had been involved with the surveys.

 

 

 

 

 

 

 

 

 

 

 

-Clerk

 

 

 

-Clerk

 

 

12.

TO CONSIDER CORRESPONDENCE RECEIVED INCLUDING:

12.1 Jubilee Award

The Clerk advised that she had been asked about the award which in the past had been presented at the Harvest Fair. The event had now not been held for a couple of years. Mr Austin confirmed that there would not be a Fair again this year as nobody had come forward as a figurehead.  There were willing committee members but they did not feel that they had the qualities of selling sponsorship etc.

Mrs Wheatley suggested that in the absence of the Fair the presentation could be made at the Annual Parish Meeting. There was still time to ask the village for nominations and a recipient of the award could be agreed at the April Parish Council meeting.

 

 

13.

AGENDA FOR ANNUAL PARISH MEETING 10TH MAY 2018

It was noted that the meeting would be held following the election. Mr Brocklehurst, the current Chairman, agreed to chair the Annual Parish Meeting. It was agreed that the agenda would follow the usual format. As discussed under item 12.1 it was agreed that the presentation of the Jubilee Award would be made by the Chairman during his report for the year. The Clerk would arrange to advertise for nominations to be submitted by the 9th April.

 

 

 

 

 

 

-Clerk

14.

COUNCILLORS’ ITEMS FOR INFORMATION AND REQUIRING THE URGENT ATTENTION OF THE CLERK

14.1 Recreation Ground storage Box

Mrs Drew reported that the installation of the recently purchased box was in  hand.

 

 

15.

DATE OF NEXT MEETING Monday 9th April   2018.

 

 

 

There was no further business and the Chairman declared the meeting closed at 8.50 pm

 

 

 

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Chairman                                                                                                                      Date