STEEPLE MORDEN PARISH COUNCIL

Minutes of the Parish Council Meeting held in the Village Hall on

Monday 11th December  2017 at 7.30pm

Present:                     Councillors: J Brocklehurst (Chairman),  S Wheatley,  A Drew, C Upchurch , S Norton, C Whittington, K Austin

County Cllr Kindersley, District Cllr Murfitt

In attendance:               Mrs S Walmesley (Clerk) and 3 members of the public.

PARISH COUNCIL MEETING 7.30 PM

 

1.

APOLOGIES FOR ABSENCE AND DECLARATIONS UNDER THE CODE OF CONDUCT AND REQUESTS FOR DISPENSATIONS

Apologies were received from Mr Clayton and Dr Belson.

 

 

2.

COMMENTS AND OBSERVATIONS FROM PARISHIONERS AND MEMBERS OF THE PUBLIC

2.1 Steeple Morden Facebook Page

Councillors were advised of a Facebook page ‘Steeple Morden Today’ and then thanked on behalf of the village for the work that they had done over the past year. There were some parishioners that believed Councillors were paid but they had been told otherwise.

2.2. Request for information on the District Council Five year land supply

A resident asked this question as he was unable to find out the information on where exactly the District Council was in the process. It would be helpful for parishioners to understand.

Cllr Murfitt advised that she had been to a briefing at which District Councillors had been advised that the comments from the Inspector were expected but this would probably happen after Christmas. A consultation would then need to follow. Elections were to be held in May 2018 so it was unlikely that the conclusion would be known until after that. She added that there was a comment that the outcome of the next consultation could drag on until the end of 2018.

Cllr Kindersley then explained where the statistics on the land supply came from. Planning consent for over  5,500 dwellings, which were not part of the Local Development Plan,  had been granted and these were not taken into consideration. Developers were obtaining planning consent and land banking so that they could get more and more consents.

 

 

 

 

 

 

3.

COUNTY AND DISTRICT COUNCILLOR REPORTS

3.1 District Council

Cllr  Murfitt reported that the South Cambs magazine had been distributed and asked anyone who had not received a copy to let her know.

A publication for District Council tenants had also been distributed. This contained a lot of tips to help tenants with their lives.

Cllr Murfitt was asked if she had heard anything further about The Jester planning application. She advised that she had not but had been asked to comment on the application for the registration of an Asset of Community Value. The Clerk added that Councillors had also been asked for any additional comments. The outcome of the application should be decided soon. The Chairman advised that he had asked the Planning Officer, John Koch, for an update on the planning application but had not received a reply. Cllr Murfitt agreed to find out the situation. Mr Whittington advised that he had carried out some research  on the Hotel and the owners had received funding from the Government funded Enterprise Investment Scheme.

3.2 County Council

Cllr Kindersley had circulated a report.

Cambridgeshire County Council was to meet on the 12th December with the main issue of discussion being finance. Small groups of officers were looking at the disposal of Shire Hall to raise funds. There had been the suggestion that the empty building in Waterbeach, built as the Regional Control Centre for the Fire Authority, be used. It would be easy to add a Council Chamber.

The Highway Agency had decided that they would not be announcing the decision on the A428 route until 2018.

Cambridgeshire County Council were giving help to hoarders as part of an initiative.  People who displayed hoarding behaviour could cause serious health problems, structural damage, pest infestations and serious risk of fire.

On behalf of Councillors Mr Whittington thanked both Councillors for their reports during the year.

The Chairman also thanked Cllr Murfitt and Cllr Kindersley for their update.

 

 

 

 

 

 

 

 

 

 

-CM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

 

TO APPROVE THE MINUTES OF

4.1 The Parish Council  Meeting held on 13th November 2017

On a proposition by Mr Whittington seconded by Mrs Norton the minutes as circulated were taken as read and then approved as a true record  and signed by the Chairman.

4.2 The Parish Council  Planning Meeting held on 22nd November 2017

On a proposition by Mr Whittington  seconded by Mrs Norton the minutes as circulated were taken as read and then approved as a true record and signed by the Chairman.

 

 

5.

MATTERS ARISING AND CARRIED FORWARD

5.1 A505 Junction

Mrs Drew reported that she had witnessed another near accident at the junction involving a large lorry from OMYA crossing the A505. It was stated that the lorries from the site were supposed to go down to the roundabout to turn. There were also reports of other situations regarding lorries turning right off the A505. Mr Whittington added that there had been a marked increase in HGVs travelling through the village over the past few months.

5.2 St Peter & St Paul –follow up from Church regarding grant

A letter acknowledging the decision made at the last Parish Council meeting, to donate £1000 towards the burial ground grasscutting, had been received from the Church Treasurer Mr Dickinson, who expressed concern that the donation did not cover a contribution to the recent tree cutting on safety grounds.

The Clerk was asked to reiterate that the annual grant would be £1000 from now on which was significantly more than the grasscutting costs. This should allow the Church to budget for any future burial ground expenditure.

5.3Update on request for Litter/Dog waste bins

There was no update.

5.4 Assets of Community Value –Update on The Jester application

As discussed under the District Councillor report the Parish Council should be advised of the decision during the next few days.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-Clerk

6.

FINANCES

6.1 To receive the financial statement and to approve the payment of bills

The invoices were checked by Mrs Drew. On a proposition by Mrs Wheatley, seconded by Mrs Norton,  the following payments as listed in the monthly financial report were approved:

E-ON

Reading Room electricity November 2017 DD                                                                  £  34.00

IN & OUT

Disabled toilet clean November  2017                                                                               £   16.65

HALES PRINTER

Newsletters November  2017                                                                     £  42.00

Planning Letter for residents                                                                      £    3.30            £  45.30

MRS S NORTON

Reimburse for padlock purchase                                                                                          £    9.49

MR K EVERSDEN

Repair to recreation ground concrete post                                                                         £   56.00

JEWSON

Materials for repair to concrete post  (inc. £6.17VAT)                                                                  £   37.01

ST PETER & ST PAUL

Donation towards burial ground maintenance                                                                 £1000.00

TOTAL                                                                                                                                    £1198.45

6.2 Update on Anglian Water Sewage Charge

The Clerk reported that she had received  a further invoice for the period 1/6/17 -30/11/17for £590.34 which was approximately the same as the previous half year. This invoice had been sent by ‘Wave’ Anglian Water Business with another contact address. She suggested that this invoice be held until the query with the previous invoice had been resolved adding that there had still been no response to her e-mails. She would now try the new contact details.

6.3 Budget/Precept 2018/19

A draft budget had been circulated. A discussion took place on the draft where it was suggested that funding would need to be made available for tree work by the play area and also the area by the village hall. Mrs Drew had obtained a quotation previously and would circulate this to Councillors. There was a provision in the budget for the car park resurfacing. Mr Whittington suggested that a quotation be obtained for this as he felt the estimated budget was too low. The Clerk reminded Councillors that there were funds already earmarked through Section 106 money which could be used for this. Mrs Drew and Mr Brocklehurst would try and obtain an up to date quotation. It was noted that a decision on the precept requirement would need to be made at the January 2018 Parish Council meeting.

6.4 Village Hall Hire Fees

Mr Austin advised that the Village Hall Committee would be meeting later in the week.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-Clerk

 

 

 

 

 

 

 

-AD & JB

7.

RECREATION GROUND/CONSERVATION AREA

7.1 Recreation Ground Maintenance –working group update

Mrs Drew reported that things had been quiet recently. The  dugout areas were a lot tidier.

7.2 Play Area

7.2.1  RoSPA Play Area Inspection Report 2017 –list of actions

The only outstanding issue was the broken latch on the gate which was in hand.

7.3 Upgrade to Car Park Lights

The Clerk confirmed that she had asked the electrician, Mr Summers, to proceed with the replacement lights. She asked to be advised if the price on the quotation had changed.

7.4 Purchase of storage facility for Parish Council equipment

Mrs Drew to investigate a container. She stated that as everything to be stored in the container would not be of great value the cost of a container should be minimal.

7.5 ‘Children Playing’ sign

The Clerk had circulated an example of a sign. Mr Whittington stated that he would rather see a standard highway sign. A discussion took place after which it was agreed that two signs, of the design circulated, be purchased so that a sign could be erected each end of the recreation ground path. Clerk to arrange.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-AD

 

 

 

 

-Clerk

8.

MAINTENANCE

8.1 Footpaths/Footways

Mrs Upchurch advised that the hedges from properties on Craft Way and Yew Tree House were still overgrown. The residents had been asked to cut these back. A reminder would be given.

8.1.1 Footpath 7

The Parish Council had been advised by the County Council Definitive Map Officer that the legal order, to divert Public Footpaths 7 and 14, would be advertised in the Royston Crow and on site on the 14th December 2017.

The Clerk advised that the Parish Council had not yet been asked for the financial contribution.

8.1.2 Footpath 10 –Minor Highway Improvement Scheme 2017/18 Application

This item would be kept on the agenda until the agreed work had taken place.

 

 

 

 

-SN & Clerk

9.

PROPOSED USE OF THE GREEN TELEPHONE KIOSK

Residents had been asked for ideas on how the kiosk could be used. Mr Whittington advised that the condition of the paintwork was poor and suggested that funding be allocated in the budget to address this.

 

 

10.

PROPOSAL FOR PATH BETWEEN STEEPLE MORDEN AND GUILDEN MORDEN

A discussion took place on existing footpaths from Steeple Morden to Guilden Morden which were usable during the Summer months but were very muddy in winter. A path had been  suggested by Cllr Kindersley, at the last meeting, when discussing the re-opening of the Three Tuns in Guilden Morden. The Clerk was asked to contact him to see how he wished to progress this. A site meeting with all parties was suggested.

 

 

 

 

 

-Clerk

11.

SPEEDWATCH

Mr Whittington advised that nothing further had happened. There had been no response to the appeal for volunteers for the Community Speedwatch team.

 

 

 

 

 

12.

PLANNING APPLICATIONS

12.1 Planning Ref S/3927/17/FL

Northbrook End Farm, North Brook End –Demolition of existing outbuildings and construction of additional loose boxes and young stock barn, and conversion of existing barn to provide a residential unit, ancillary staff accommodation, office, staff facilities, tack/feed store, classroom and storage area

(D & S Harrison & Backhouse –North Brook End Stud)

The consultation period had expired so there were no comments made.

12.2 Planning Ref S/3949/17/FL

52 The Green –Single storey timber outbuilding for use as a garden room

(Alexandra Da Costa)

The consultation period had expired so there were no comments made.

12.3Planning Ref S/4167/17/DC (for information only)

Unit 11 Wyndmere Park, Ashwell Road –Discharge of conditions 3 (Materials), 4 (Hard and soft landscaping), 5 (boundary treatment), 6 (hard and soft landscaping), 7 (Ecology), 8 (Ecology), 9 (Foul water drainage), 10 (Surface water drainage), 11 (Traffic management plan), 14 (Hours of operating), 15 (External lighting), 16 (Covered and secure cycle parking) and 17 (Hours of operating) of planning permission S/2629/16/FL  

(E W Pepper Ltd)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13.

TO CONSIDER CORRESPONDENCE RECEIVED INCLUDING:

13.1 Steeple Morden Football Club

Karl Parr, the Football Club Chairman, advised Councillors that they had received a recommendation from Cambs FA that the cut of the football pitch should be increased to 35-45mm from next season. Mr Parr asked if the request could be made to the contractor.

The Chairman expressed his concern that this height was too long for the  Cricket out field.  There may also be difficulty for the contractor as he would need to change the height midway. The Clerk was asked to obtain the contractors view.

13.2 Orchards

Concern was expressed over the current planning application for Station Road affecting the traditional orchard. A suggestion was made by a resident that the area should become a proper conservation area. Councillors were asked if there was a local BAP (Biodiversity Action Plan). The resident offered to create a framework document. The resident also asked for the contact details of the County and District Councils.

The Chairman advised that he had responded to the communication and suggested that the resident contact County Cllr Kindersley and the District Council case officer dealing with the Station Road planning application.  A discussion took place on an active group in the village involved with the grounds surrounding Woodland Grange. It was noted that the local BAP was the responsibility of Cambridgeshire County Council.

 

 

 

 

 

 

 

-Clerk

 

 

 

 

 

 

14.

COUNCILLORS’ ITEMS FOR INFORMATION AND REQUIRING THE URGENT ATTENTION OF THE CLERK

14.1 Section 106 List of Projects

The Clerk was asked to include this on the next agenda.

 

 

15.

DATE OF NEXT MEETING Monday 8th January 2018.

 

 

 

There was no further business and the Chairman declared the meeting closed at 8.45 pm

 

 

 

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Chairman                                                                                                                      Date