Minutes of the Parish Council Meeting held in the Cricket Pavilion on

Monday 21st August  2017 at 7.30pm

Present:                     Councillors: J Brocklehurst (Chairman),  S Wheatley,  A Drew, G Belson, C Upchurch, S Norton

District Cllr Murfitt, County Cllr Kindersley

In attendance:               Mrs S Walmesley (Clerk) and 4 members of the public.





The Clerk reported that Mr Martin had resigned from the Parish Council. The process would now commence to replace him by co-option.

Apologies were received from Mr Whittington and Mr Clayton.

Dr Belson declared a Pecuniary interest under Item 9.1 as the property owner.





2.1 Odsey Scrap Yard

A resident had been in contact with Gono Stanley, the Monitoring and Control Officer for the County Planning, Minerals and Waste department. Details of the correspondence had been circulated to Councillors. Mr Stanley had advised that the County Council were aware of the overflow from the designated area and were in discussions with the owners. There were also concerns over the owners ignoring the agreed operating hours of the site. The Chairman added that a fork lift truck had been operating until after 6pm on a Sunday.

Councillors were also made aware that there was  a widening remit for the site with new vehicle part sales, servicing and vehicle diagnostics. The Clerk was asked to forward the correspondence to Cllr Kindersley and also write a letter of support for the residents reiterating the concerns.


















3.1 District Council

Cllr  Murfitt reported that she had been busy with licensing issues. Taxi drivers had to be properly checked –she added that it was amazing who applied for the licences.

There was a new publication which was an alphabetical guide to which recycling bin should be used. This was fascinating. If anything was missed off the list the District Council should be advised of the omission.

Cllr Murfitt concluded her update by advising that planning consent had been given for 14 dwellings in Trap Road near Thompsons Meadow, Guilden Morden.

3.2 County Council

Mrs Upchurch asked for an update on 22 Litlington Road where there had been encroachment onto County Council land. Cllr Kindersley advised that County Highways had asked the owners of the property to remove the trees which had been planted on the highway, which would be done in the Autumn, and also to remove the lighting.  Mrs Upchurch advised that there was a new fence along The Green which was causing concern due to its height. Cllr Kindersley agreed to look. People were also complaining about the amount of vehicles parking around the site.

Cllr Kindersley then reported that the guided busway was in a poor state of repair. The County Council was pursuing the contractors through the courts. He expressed concern about the proposed busway from Cambourne into Cambridge which was still to be agreed.

Councillor allowances were then advised. An independent remuneration panel had assessed the allowances and suggested a small increase which was over the 1% increase the officers were getting. A County Council Ruling Group then came up with their own idea that the allowances should be increased by more which would result in nearly £1millon being spent on Councillor allowances with additional amounts for those Councillors with additional responsibilities. Cllr Kindersley stated that he was concerned that the officers were getting such a small increase in comparison.

The local 127 bus had been rescued and had been taken over by another company. This was a subsidised route and Cllr Kindersley urged people to use it. He added that bus pass users were also important. There were a few teething problems with bus stops but these had been resolved.

Cllr Kindersley concluded his report by advising that there had been a lot of complaints about paper not being kept separate in the recycling collection vehicles. This was due to the paper not being worth very much at the present time. Dr Belson advised that when she visited the  recycling centre at Waterbeach she was told that paper, and other products, were often kept to one side until the price increased.

The Chairman thanked Cllr Murfitt and Cllr Kindersley for their reports.



















































4.1 The Parish Council  Meeting held on 10th July 2017

On a proposition by Mrs Drew  seconded by Mrs Norton the minutes as circulated were taken as read and then approved as a true record  and signed by the Chairman.





5.1 A505 Junction

5.1.1 Update from County Cllr meetings

 Cllr Kindersley had advised the Parish Council that he had met with Hertfordshire County Councillor Steve Jarvis and had a very useful discussion on the A505. The County Council were planning to put lighting on the No Entry signs at the junction. There was a discussion ongoing on whether the entire posts must be replaced to support this. Cllr Kindersley believed that this would be where the Section 106 contribution from OMYA would be spent. A camera survey was conducted in January and the results were to be urged by Cllr Jarvis. There were suggestions made including a roundabout at the Slip End junction, closing the Odsey gap and removing more of the vegetation at Odsey and replacing with tarmac. Cllr Kindersley stated that an important point was that officers did now acknowledge that the junctions were an issue whereas previously they were not convinced that there was a problem.  He had asked Cllr Jarvis to put pressure on the relevant Hertfordshire County Council Directors and Cllr Kindersley would do the same with the Cambridgeshire County Council Director.

5.2 St Peter & St Paul –funding of repairs and tree work

NALC had recently reiterated the advice previously made especially for those councils with the General Power of Competence. The Local Government Act 1894 contained such a pre-commencement limitation that the power of parish councils to maintain parish property pursuant to Section 8 cannot be exercised in respect of property relating to ‘the affairs of the church or held for an ecclesiastical charity’. The Chairman advised that he had received a response from the Department for Communities and Local Government, through Heidi Allen MP, contradicting this statement.

5.3Update on request for Litter/Dog waste bins

The Clerk advised that, as far as she was aware, the South Cambridgeshire District Council Supervisor was still to visit the village to see if the bins were necessary.






















6.1 To receive the financial statement and to approve the payment of bills

The invoices were checked by Mrs Drew. On a proposition by Mrs Drew, seconded by Mrs Norton,  the following payments as listed in the monthly financial report were approved:


Reading Room electricity July 2017 DD                                                                             £  74.00


Disabled toilet clean August 2017                                                                                                     £   14.35


Rebuild of Bus Shelter (inc £570.00VAT)                                                                        £3420.00


Materials for installation of notice board (a/c £30.94 in credit)                                                  £    15.32


Installation of Notice Board                                                                                                £  252.00


Supply of notice board (inc. £514.88 VAT)                                                                                    £3083.28


Recreation Ground grass cutting x 4                                          £280.00

Cut back of ivy at base of tree & removal of fallen branch   £200.00

VAT                                                                                                 £   96.00                                          £576.00

TOTAL                                                                                                                                    £7434.95

The Clerk advised that she had queried the high sewage invoice with Anglian Water following queries from the sports clubs over the very large increase in their share of the costs. She was awaiting a reply.
























7.1 Recreation Ground Maintenance –working group update

Mrs Drew reported on the damage to the play area gate which, following a temporary repair, had been broken again. This coincided with the grasscutting. The Clerk was asked to check with the contractor to see if he held a key for the gate.

Concern had been raised over the cricket nets where the pole kept falling down. It was agreed that the Clerk would send a letter to the Cricket Club asking them to repair the nets, or take them down, as they were dangerous.

7.1.1 Dangerous Willow tree by brook

The contractor advised that he would arrange for the removal of the tree once the field which he needed access through had been harvested. The Chairman advised that the field belonged to Mr Clayton who had confirmed it would be cut within the next couple of weeks.

7.2 Planting of Bulbs at entrance to village

Mrs Norton had spoken to Sara Mabey who advised that the planting at the entrance to Guilden Morden was expensive. At the time residents had promised to keep the area watered but this had not happened. Mrs Norton suggested that some primroses/cowslips be planted around the village entrances instead of a formal bulb display. This was agreed. Mrs Wheatley offered her help with the planting.

7.3 Recreation Ground Drains

A written quotation for £300 had been received and, as agreed at the last meeting, approved. The work to the drains was to be carried out on Wednesday 30th August 2017.

7.4 Damage to Recreation Ground Neighbours fence

The Chairman had agreed with the neighbour about what could be done. He had sourced some replacement chain link fencing, with the same dimensions as existing, which would cost around £80. The expenditure was agreed. The Chairman and Mrs Drew to carry out the repair. Mrs Norton also offered her help.

7.5 Play Area

7.5.1  RoSPA Play Area Inspection Report 2017 –list of actions

Mrs Drew had prepared a list of actions which would be discussed at the next meeting.

7.5.2 Damage to Play Area gate

This had been discussed under Item 7.1.

7.6 Weed Growth by Village Hall/Bowls Club

The Bowls Club had queried who was responsible for clearing the weeds. It was noted that in the past this had been carried out voluntarily by Mr Jarman. The Chairman advised that the weeds were in the gravel at the front of the village hall and also in front of the Bowls Club hedge. The Clerk was asked to advise the Bowls Club that, as the hedge belonged to them, they should keep the weeds down. She would also contact the Village Hall Committee requesting the same with the gravel at the front of the village hall.

7.7 Disabled Toilet light

Mr Whittington had reported that the internal light did not work. Mrs Drew agreed to investigate.










































8.1 Footpaths

8.1.1 Footpath 7

The County Definitive Map officer, James Stringer, had formally notified the Parish Council of the application to divert the Footpath. Mrs Norton advised that she had installed some signage but had not yet been advised by Mr Stringer of the cost for the diversion. Mrs Upchurch advised that some of the signage was obscured by shrubbery and this would be notified to the Rights of Way Officer, Peter Gaskin, by Mrs Norton.

8.1.2 Footpath 10 –Minor Highway Improvement Scheme 2017/18 Application

This item would be kept on the agenda until the agreed work had taken place.

8.3 Village Litter Pick

Dr Belson reported that there had not been a litter pick during August. The next one was scheduled for the 9th September and would be carried out at the northern end of the village. She was planning  to carry out another litter pick in Odsey during November 2017 and this would be advertised in the newsletter. Dr Belson advised that there was £158.07 left from the Awards for All grant. She asked Councillors if there was anything specific, associated with the project, she should spend the money on. If not she would buy some more litter picking equipment.

8.4 Notice Board

The replacement notice board was now installed. Mrs Upchurch advised that due to the locks on the board residents could not install their notices. Mrs Drew had keys for the locks and would distribute to the sports club and other people in the village who needed a key. Notices could also be left with Cllr Norton and Cllr Drew.




























9.1 Planning Ref S/2735/17/FL

2 North Brook End –Two storey side extension and alteration to existing roof

(Mr Belson)

It was noted that planning applications were sent to Mr Martin but due to his resignation the plans were believed to have been forwarded to Mr Whittington who was not in attendance. This application would therefore need to be referred to the next meeting for consideration.

It was agreed that in future South Cambridgeshire District Council would be asked to forward any planning notifications directly to the Clerk. Cllr Murfitt agreed to speak to the Planners and arrange this.

9.2 Planning Ref S/2754/17/FL

5 Cheyney Close –The replacement/maintenance of the 1.2m high existing wire stock fencing down the side of the garden with a 1.2m high wood picket fence with wood posts and wooden gravel boards. Proposal to add a 1.2m high picket fence at the bottom of the garden with wood posts and wooden gravel boards

(Tammy Harding)

Recommendation -Support

9.3 Planning Application S/2909/17/FL

The Chairman reported that he had just been notified of a planning application for The Jester Hotel in Odsey. It was agreed that a Planning Meeting would be arranged for the 30th August 2017 where this would be an agenda item for discussion along with the application for 2 North Brook End. Clerk to arrange.


























10.1 Odsey Scrap Yard

This had been discussed under Item 2.1. It was agreed that the Clerk would also send a letter to Cambridgeshire County Council reiterating the residents’ concerns.

10.2 Local Highway Improvement Funding 2018/19

Details of the new procedure, with the deadline for applications, had been circulated to Councillors. This would be an agenda item for discussion at the next meeting  to see if there were any projects that the Parish Council would like to be considered for funding.

10.3 SCDC Rural Travel Hubs

A meeting was to be held on the 6th September 2017 to update Councillors on how the project was progressing since the contact made by Cllr Burkett in 2016. The Clerk asked anyone interested in attending to let her know and she would book a place.

10.4 Overgrown Trees

The Clerk had been made aware of overgrown fir trees outside 10 Craft Way which were overhanging the footpath. Mrs Norton agreed to speak to the resident and ask for the trees to be cut back.

10.5 MAGPAS/Air Ambulance

A Thank You letter had been received following the donation made to the charity at the last meeting.























11.1 Dogs

Mrs Wheatley raised concern over the lack of control some dog owners had over the behaviour of their dogs whist off the lead. She stated that some people, who kept their dogs on a lead for one reason or another, did not like other dogs off the lead approaching them. This could be a unpleasant experience even if the dog was very friendly. She offered to prepare a draft item for the newsletter, which would be circulated to Councillors, to remind dog owners of their responsibilities of dog control and also a reminder about  dog fouling.

11.2 Conservation Meadow

Mrs Norton asked if a letter could be sent to the resident who had offered to cut the conservation meadow asking for  this to be done anytime from now on. The Clerk to arrange.















DATE OF NEXT MEETING Monday 9th October 2017. As discussed under Item 9 an additional Planning Meeting would  be held on Wednesday 30th August 2017.





There was no further business and the Chairman declared the meeting closed at 8.35 pm




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Chairman                                                                                                                      Date