STEEPLE MORDEN PARISH COUNCIL

Minutes of the Parish Council Meeting held in the Sports Pavilion on

Monday 11 July2016 at 7.30pm

Present:                     Councillors: J Brocklehurst (Chairman),   A Drew, S Martin, C Whittington, V Belson, J Clayton

District Cllr Murfitt, County Cllr Dent

In attendance:               Mrs S Walmesley (Clerk) and 4 members of the public.

 

PARISH COUNCIL MEETING 7.30 PM

1.

APOLOGIES FOR ABSENCE AND DECLARATIONS UNDER THE CODE OF CONDUCT AND REQUESTS FOR DISPENSATIONS

Apologies were received from Mrs Wheatley. Mr Clayton declared a pecuniary interest under Item 13.1 as the applicant.

 

 

2.

CO-OPTION OF COUNCILLOR

There were no applications for co-option. The vacancy was being advertised.

 

 

3.

COMMENTS AND OBSERVATIONS FROM PARISHIONERS AND MEMBERS OF THE PUBLIC

3.1 The Mordens Community First Responder Initiative

 The Chairman introduced Sean Comerford and Wayne Cox. Mr Comerford explained the background to the initiative. There were approximately 200 groups currently in East Anglia. Five people had been signed up and trained for this group and were ready to go. There were other volunteers which would mean more cover for the 6 ½  thousand residents of the villages. Mr Comerford then explained how the initiative would work adding that the First Responder would always have an ambulance backing. It was also an addition to the defibrillator on the side of the Pavilion. 1600 homes had been leafleted and there had been a good level of support and interest. Donations paid to the ambulance charity fund would go towards the purchase of a second and third kit.

Mr Clayton asked the annual cost. He was advised that the main costs were in the set up of a group. After that there was the ongoing replacement of equipment when needed. Mr Cox added that consumables were available through the ambulance service. For a second and third kit a mobile phone would need to be purchased. The ambulance service funded the first phone. Uniform costs would also need to be paid for. Mr Comerford confirmed that the team had agreed not to claim travel costs.

The Chairman asked how the call system worked. He was told that between the five volunteers there was a rota. The person on duty would send a text to the ambulance service to advise they were available. There would be times when no cover was available so the more volunteers the better.

Mr Comerford concluded his presentation stating that the team would be able to offer themselves for village events, as First Aid Cover, which would promote this scheme and also save the village groups money.

The Chairman thanked Mr Comerford and Mr Cox for the presentation and advised that a financial contribution to the scheme would be discussed by the Parish Council, as an agenda item, at the September 2016 meeting.

3.2 Proposed Community Activities at the Wagon and Horses

The Chairman advised that the Publican had signed a three year lease and now wanted to find out other things that the Pub could provide for the village in addition to the refreshments. A suggestion of a book exchange, or a similar activity, which was not covered by anyone else. The Chairman would invite the Publican to the September meeting to discuss ideas.

3.3 Update from Football Club

Representative of the Football Club, Mr Holt, referred to the discussions at the last meeting. He advised that the club had investigated a land drain on the other side of the football pitch. They felt that they could put in a six inch drain towards the hedgerow, with a natural or artificial soak away, depending on the water table. Mr Holt added that the club were keen to carry out this work as soon as possible. He then advised that the club were now clear on the space required for a pitch, and had spoken to the Primary School Head teacher, so was in a position to speak to the adjoining landowner.

Mrs Belson expressed concern over the drain and the grass seeding which would be disturbed by the bonfire building and harvest fair. Mr Holt agreed that there were key dates to be avoided.

Mr Whittington referred to a suggestion made at the Annual Parish Meeting, by a resident, adding that it seemed logical to remove the kissing gate for vehicular access. This was discussed at the June Parish Council meeting but as the resident had not come forward with a proposal as requested it was agreed not to pursue at this time.

After further discussion it was agreed that the Football Club could go ahead with the installation of the land drain. Mr Holt advised that a further update would be provided at the September meeting.

3.3 Other

There were no other issues raised.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-JB

4.

COUNTY AND DISTRICT COUNCILLOR REPORTS

4.1 County Council

 Cllr Dent had circulated a report. He reported that he had received a response from County Highways regarding the old Crane Site in Odsey but there was nothing they could do. The Chairman reported on this at the end of the meeting. The Chairman added that he was awaiting a planning response.

Cllr Dent had heard nothing further about the proposal to divert the footpaths. It was suggested that the landowner may have had second thoughts due to the opposition.

There was a vague possibility that there might be news regarding the future use of Bassingbourn Barracks before the Government recess at the end of July. There was building work being carried out at on the site at the present time.

The County Council would only be carrying out two verge cuts this year. Concern was expressed by Councillors over the visibility for drivers at junctions. Mr Clayton suggested that the County Officers should concentrate on keeping the junction verges cut and reduce the cutting of the main verge to one cut per year. Cllr Dent confirmed that the officers had been asked this in the past.

A discussion then took place on communication with County Council officers. Cllr Dent advised that he had a written question regarding County Council procedures for the next full Council meeting.

4.2 District Council

Cllr Murfitt advised that she had been asked for a report on the view of the Parish Council regarding the First Responder initiative as they had applied for a Community Chest grant.

The big issue within South Cambridgeshire District Council was Devolution which was proposed for Cambridgeshire and Peterborough. Cllr Murfitt added that this was a big improvement on the original proposal to join with Suffolk and Norfolk. There was a District Council meeting to discuss this. Cllr Murfitt stated that she disliked the idea of one person with power, the elected Mayor, making decision which was not democratic. Councillor numbers were already reducing.

Cllr Murfitt was asked whether Devolution would result in a new level of Government or replace existing. She replied that this would not happen immediately but was unsure of what would happen in the future. There was a public consultation underway on the Devolution proposal.

The Chairman thanked Cllr Dent and Cllr Murfitt for their reports.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.

 

TO APPROVE THE MINUTES OF

5.1 The Parish Council  Meeting held on 13th June 2016

On a proposition by Mr Clayton  seconded by Mrs Drew the minutes as circulated were taken as read and then approved as a true record.

 

 

6.

MATTERS ARISING AND CARRIED FORWARD

6.1 A505 Junction

6.1.1 Update on HCC agreed work at Junction

There was no further update.

6.1.2 Update on CCC Agreed Signage at Junction

Councillors confirmed that the sign in Odsey had been replaced adding that the new sign was slightly less confusing than the last.

6.2 Update on the purchase of Community Speedwatch Equipment

Mr Whittington reported that there had been issues with the scheme since the last meeting. The leader of the group, Brian Bunton, had been made aware that complaints had been made about the Speedwatch team. Details had been requested but the police officer had refused to provide any details. The officer had now left. Mr Bunton had also been told that the police were going to withdraw the use of the Speedwatch equipment for Steeple Morden. Mr Whittington advised that that he had contacted the replacement police officer and asked for confirmation that the police would continue to support the Speedwatch team. He was waiting for a reply. The purchase of the equipment was on hold until the outcome of this issue was known. Mr Bunton had advised the team that he would not continue.

Councillors agreed that if a satisfactory response was not received a letter would be sent by the Clerk to the Police Commissioner copying in Heidi Allen MP. She would liaise with Mr Whittington.

6.3 Web Maps for Steeple Morden

Details of the link had been circulated to Councillors. All Councillors, excluding the Chairman, had difficulties with the site. It was agreed not to include the link on the website at this time.

6.4 Defibrillator Training

There was no update available.

6.5 Cheyney Street Grasscutting

The Clerk confirmed that she had asked the contractor for a quote for cutting the grass as this would probably need to be added to the grasscutting specification in future. It was noted that the grass had recently been cut by local people.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-CW & Clerk

7.

ADOPTION/REVIEW OF POLICIES

7.1 Review and update of Risk Assessment

The draft was discussed and adopted.

7.2 Review of Freedom of Information Schedule

There were no changes proposed to the previously adopted schedule.

 

 

8.

FINANCES

8.1 To receive the financial statement and to approve the payment of bills

The invoices were checked by the Chairman. On a proposition by Mr Clayton , seconded by Mr Whittington,  the following payments as listed in the monthly financial report were approved:

HALES PRINTERS

Newsletters July/Aug 2016                                                                        £143.00

Chairman’s report 2016                                                                              £ 39.00                 £182.00

IN & OUT

Disabled toilet clean June 2016                                                                                               £ 12.72

MRS S WALMESLEY

Clerks salary & expenses 1/4/16 -30/6/16                                                                         £   904.09

HMRC

PAYE April-June 2016                                                                                                          £  212.80

TOTAL                                                                                                                                      £1311.61

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

RECREATION GROUND/CONSERVATION AREA

9.1 Recreation Ground Maintenance –working group update

Mrs Drew reported that another piece of the fence had been repaired. The marker for the speed hump on the drive had been knocked down. Weeds in the car park by the play area were huge. Mrs Drew asked if the Clerk could arrange for these to be cut back which was agreed. She would ask the recreation ground contractor to deal. It was noted that this area would need to be added to the specification when the contract came up for renewal in 2017.

The recreation ground hedge also needed to be cut as it was blocking the footpath. The Clerk would ask the contractor to carry out this work as soon as possible. This was part of the contract.

Mr Whittington advised that he had spoken to the contractor who was having difficulty cutting the grass between the two goal posts which had been locked together while not in use. The grass had grown up between them. It was noted that the grass around the dug outs also needed attention. The Clerk to ask the football club to deal.

Mr Clayton suggested that there could be an allocation in the budget for 2017/18 for the recreation ground so that the working group could arrange for small works to be carried out.

9.1.1. Cutting Back of Lime Tree Suckers

There had been no offers from parishioners with a chainsaw licence to cut back the suckers.

9.1.2 Keys for recreation ground poles

Mrs Drew confirmed that she had the key to the poles and also the car park gate.

9.1.3 Dangerous Willow tree by brook

The tree was split and being held up by other trees. A Tree Surgeon had been to look at the tree and would advise how to deal.

9.2  Recreation Ground Sign –Agreement of Expenditure

The Clerk had contacted the manufacturer of the sign as discussed at the last meeting. Both materials would have a life expectancy of at least 15 years. There would be some fading as the time went by. It was agreed that the sign with the vinyl face and text be ordered at a cost of £510.35 plus VAT. Mrs Drew suggested that before the sign was made a layout of the wording be requested for check. Clerk to arrange.

9.3 Planting of Bluebells in Whitepond Wood

The Woodland Trust had been contacted and they had forwarded the request to the local officer.

9.4 Play Area RoSPA Inspection 2016

Mrs Drew reported that the repair to the gate was the only issue highlighted that needed immediate attention. The other items were to be monitored at this stage. Mrs Drew believed that she may have found a solution to the finger trap which was in the form of outdoor finger guards and would cost around £47.00. This expenditure was agreed. Mrs Drew would arrange the purchase of the finger guards.

9.5 Update on Car Park Resurfacing

The Clerk had been liaising with the village hall committee who had suggested that the best time for the work to be carried out was between the 10th and 12th August when the hall was not in use. The Clerk to confirm with the contractor.

9.6 Planting of Bulbs at entrance to village

The Clerk was investigating the cost and would report back at the next meeting.

 

 

 

Clerk

 

 

 

 

 

 

 

-Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-Clerk

 

 

 

 

 

 

-AD

 

 

 

 

-Clerk

 

 

 

-Clerk

 

 

10.

MAINTENANCE

10.1 Odsey War Memorial

The Clerk to follow up a start date for the work with the stonemasons.

10.2 Ashwell Road Birch Trees

Mrs Wheatley was going to inspect the tree to see whether they were part of the landscaping scheme when the affordable housing was built.

 

 

-Clerk

 

 

-SW

11.

CCTV ON RECREATION GROUND

Mrs Drew had prepared some Terms of Reference and read the draft to Councillors. It was agreed that the wording was suitable. She was asked to add a reference to confidentiality should anything need to be investigated. Mrs Drew would circulate a final version to Councillors for retention.

 

 

 

-AD

12.

UPGRADE TO VILLAGE WEBSITE

The Clerk advised that an upgrade to the website would cost between £600 -£1000. She added that there was a requirement now under the Local Government Transparency Code 2015 to display a lot more information. Although the requirement was for Councils with a turnover of under £25,000 it would still be best practice for this Council. The current website could not facilitate this. Mr Clayton expressed concern over the cost of a new website adding that the existing site was very good. It was suggested that this could be modified to provide a link to the Parish Council paperwork. After further discussion it was agreed that a specification of requirements be prepared so that further investigations could take place.

 

 

 

 

 

-Clerk

13.

PLANNING APPLICATIONS

13.1 Planning Ref S/14450/16/FL

5 Cheyney Bury, Brook End –Single storey rear extension, conversion of garages and internal alterations

(Mr & Mrs Clayton)

 There were no objections raised. Mr Whittington added that his only comment was that residents from Craft Way who overlooked the property had not been included in the District Council consultation whereas other residents, who would not be affected, had. A discussion took place on the recommendations of Support, No Comment and Refuse. Councillors agreed that their response would be No Comment although they were unsure of how this would be treated by the Planning Officers. The Clerk reminded them of the recent service update from South Cambridgeshire District Council which advised of the new system for dealing with planning applications. She agreed to circulate to Councillors again.

 

 

 

 

 

 

 

 

 

 

 

 

 

-Clerk

14.

TO CONSIDER CORRESPONDENCE RECEIVED INCLUDING:

14.1 Parish Newsletter –Resignation of Editors

Karen and David Brown had submitted notice of the resignation to the Chairman before the June Parish Council meeting but in his absence had been overlooked. There were two potential new Editors who would liaise with Desma Goddard to help. The Chairman would speak with Karen Brown to see if anyone else had come forward.

 

 

 

 

 

-JB

 

 

 

15.

COUNCILLORS’ ITEMS FOR INFORMATION AND REQUIRING THE URGENT ATTENTION OF THE CLERK

15.1 Odsey Crane Yard/Car Spares

The Chairman reported that there was an increasing problem in Odsey with vehicles waiting for work to be carried out left outside the secure compound of the premises. He added that he had counted in excess of 25 vehicles at one time.  The Cambridgeshire County Council Planning Team, who had given permission for the site, had been contacted and this had been followed up by County Cllr Dent. The Chairman had also filed a complaint on the Environment Agency website.

15.2 Jubilee Trophy

The Clerk was asked to circulate nominations to Councillors. Once the recipient had been decided she would advise Mrs Drew as part of the Harvest Fair Committee.

 

 

 

 

 

 

 

 

 

 

 

 

-Clerk

16.

DATE OF NEXT MEETING Monday 12th September  2016

 

 

There was no further business and the Chairman declared the meeting closed at 9.25 pm

 

 

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Chairman                                                                                                                      Date