Notice of Planning/Parish Council Meeting

I hereby give notice that Steeple Morden Parish Council will meet at

Steeple Morden Sports Pavilion

On Monday 13th June  2016 at 7.30pm

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.

All meetings of the Parish Council are open to parishioners and the public who may listen to but not take part in the discussion of the Council’s business.

Anyone wishing to raise a matter for consideration by the Council should write to the Clerk at the address below. Any letter received by the day before a Parish Council meeting is reported to that meeting. If information is readily available and/or the matter is on the agenda the Council may decide its action right away. If not then the item will be dealt with at the next meeting.

Sally Walmesley, Clerk






1.    Apologies for absence, declarations under the code of conduct and requests for dispensations


        2.    Co-option of Councillor


3.    Comments and observations from parishioners and members of the public

        3.1          Football Club Update

        3.2          Other


4.    County and District Councillors’ reports


5.    To approve the minutes of

5.1          The Parish Council Annual General Meeting held on the 9th May 2016


        6.    Matters arising and carried forward from last meetings

6.1          A505 junction

6.1.1       Update on HCC agreed work at junction

6.1.2       Update on CCC agreed signage at junction

6.2          Update on the Purchase of Community Speedwatch Equipment

               6.3          Update on removal of tree by Woodland Grange

6.4          Proposal for Diversion of part of  Footpath 37 and 38


       7.    Adoption/Review of  Policies

               7.1          Standing Orders

               7.2          Financial Regulations

               7.3          Review and update of Risk Assessment

               7.4          Review of Freedom of Information Schedule


        8.    Election of Working Groups, Structures and Terms of Reference and Membership

               8.1          Planning

               8.2          Recreation ground and Safer Routes to School Car Park Bookings

               8.3          Environmental

               8.4          Village Hall Representative

               8.5          Mobile Warden Scheme

               8.5.1      MWS Amendment to Constitution

               8.6          Police Panel Meetings

               8.7          Townlands Charity Trustees

               8.8          Finance Working Group

               8.9          Website and Newsletter


         9.   Finances

9.1          To receive the financial statement and to approve the payment of bills

               9.2          Internal Audit Report 2015/16

9.3          Car Park Resurfacing –Agreement of quotation and Expenditure


        10.  Recreation Ground/Conservation Area

10.1       Recreation Ground Maintenance –working group update

10.1.1    Cutting back of Lime Tree suckers

10.2       Recreation Ground Sign –Agreement of Expenditure

10.3       Contract for Emptying Dog/Litter bins

10.4       Planting of Bluebells in Whitepond Wood

10.5       Play Area RoSPA Report 2016


11.  Maintenance

      11.1       Odsey War Memorial

11.1.2    Offer of contribution towards other War Memorial work

11.2       Ashwell Road Birch Trees


         12. CCTV on Recreation Ground


         13. Planning Applications

                13.1      Planning Ref S/0730/16/LB

                              42 Hay Street –Listed Building Repairs

                              (Mr J Haws)

                13.2      Planning Ref S/0594/16/FL (Amended)

                              63 Hay Street –Two storey, two bed cottage

                              (Mrs D Noble)

               13.3       Planning Ref S/1078/16/LD

Low Field House, 16 Station Road –Certificate of lawful development for a single storey rear extension with a two storey infill extension and addition of side windows

(Mr & Mrs Boyt)


       14.   Actions Arising from Annual Parish Meeting

               14.1       Maintenance of Parish Paths

               14.2       Whiteponds Wood paths

               14.3       Planting of Bulbs at Entrances to village

               14.4       Access onto Meadow from Recreation Ground

               14.5       Play Area Fence upgrade


        15.  Recipient of Jubilee Trophy 2016


        16.  To consider correspondence received including;

16.1       Local Government Boundary Commission –Electoral Review of South Cambs/ New draft recommendations for Cambridgeshire

               16.2       Concerns over mobile phone mast installation by St Peter & St Paul Church

               16.3       Web Maps for Steeple Morden

               16.4       Defibrillator Training


        17 . Councillors' items for information and requiring the urgent attention of the Clerk


         18.  Date of Next Meeting