PARISH OF STEEPLE MORDEN

Notice of Parish Council  Annual General Meeting

I hereby give notice that Steeple Morden Parish Council will meet at

Steeple Morden Cricket Pavilion

On Monday 9th May  2016 at 7.30pm

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.

All meetings of the Parish Council are open to parishioners and the public who may listen to but not take part in the discussion of the Council’s business.

Anyone wishing to raise a matter for consideration by the Council should write to the Clerk at the address below. Any letter received by the day before a Parish Council meeting is reported to that meeting. If information is readily available and/or the matter is on the agenda the Council may decide its action right away. If not then the item will be dealt with at the next meeting.

Sally Walmesley, Clerk

5/5/16

BUSINESS TO BE TRANSACTED

7.30 PM   PARISH COUNCIL MEETING

1.      Election of Chairman

 

2.      Election of Vice-Chairman

 

3.      Co-option of Councillors

 

4.    Apologies for absence, declarations under the code of conduct and requests for dispensations

     

5.    Comments and observations from parishioners and members of the public

 

6.    To approve the minutes of

6.1          The Parish Council Meeting held on the 11th April 2016

6.1.1       Update on removal of tree from footpath by Woodland Grange

    

      7.      How the Parish Council Functions

 

      8.    Adoption/Review of  Policies

               8.1          Standing Orders

               8.2          Financial Regulations

               8.3          Review and update of Risk Assessment

               8.4          Review of Freedom of Information Schedule

              

      9.      Election of Working Groups, Structures and Terms of Reference and Membership

               9.1          Planning

               9.2          Recreation ground and Safer Routes to School Car Park Bookings

               9.3          Environmental

               9.4          Village Hall Representative

               9.5          Mobile Warden Scheme

               9.6          Police Panel Meetings

               9.7          Townlands Charity Trustees

               9.8          Finance Working Group

               9.9          Website and Newsletter

 

     10.     Finances

10.1       To receive the financial statement and to approve the payment of bills

               10.2       Parish Council Internet Banking update

               10.3       Community Speedwatch Equipment –Proposal to purchase equipment

               10.4       Appointment of contractor and approval of expenditure on recreation ground roadway

               10.5       Annual Audit

               10.5.1    Agreement of Governance Statement

               10.5.2    Agreement of Accounting Statement

                  

     11 .    Councillors' items for information and requiring the urgent attention of the Clerk

   

  12.        Date of next meeting

 

 

 

THE PARISH COUNCIL ANNUAL PARISH MEETING TO FOLLOW AT 8.15PM

STEEPLE MORDEN PARISH COUNCIL

YOU ARE INVITED TO ATTEND THE ANNUAL PARISH MEETING ON

Monday 9th May 2016 at 8.15pm

STEEPLE MORDEN CRICKET PAVILION

 

CHAIRMAN – MR DAVID BROWN

Please come along and hear how the Parish Council have spent

YOUR MONEY over the past 12 months

            Agenda

            Apologies for Absence

            Minutes of the Parish Meeting held on 11th May 2015

            Matters Arising

            Financial Report 2015/16

            Parish Council Chairman Report

            Reports

·       Parish Council Chairman

·       County Councillor

·       District Councillor

·       The Townlands Charity

·       Bassingbourn Village College

·       Steeple Morden Primary School

·       Mobile Warden Scheme

·       St Peter & St Paul Church

·       Harvest Fair Committee

·       Allotment Committee

·       Village Hall Committee

·       Village Sports Clubs

-Cricket Club

-Football Club

-Tennis Club

-Bowls Club 

·       Morden Players

·       Scout Group

·       Brownie Group

·       Lunch Club

·       British Legion

Parish Council Requests for village projects

Any other Parish Matters

Date of Next Parish Council Meeting

 

 

THIS IS YOUR OPPORTUNITY TO EXPRESS AN OPINION ON VILLAGE ISSUES